Document Controller

Ain Consulting Engineers (ACE) is currently seeking a Document Controller to join our dynamic team in UAE

Key Responsibilities

• Control all incoming and outgoing project documents including correspondences, material submittals, shop drawings, inspections, RFIs, method statements, site instructions, as-built drawings, and other related documents.
• Upload, submit, and manage project documentation on client/vendor platforms as required.
• Log, track, and file all project correspondence and documents systematically (both hard and soft copies).
• Prepare, type, and distribute official letters, memos, and circulars as instructed by the Project Manager and Resident Engineer.
• Ensure all documents are properly received, scanned, recorded, and maintained for easy retrieval.
• Manage outgoing correspondence reference numbers, prepare transmittals, and cover letters as per project requirements.
• Track, monitor, and follow up on the distribution and status of documents through email and phone communication.
• Coordinate with internal departments, clients, main contractors, and subcontractors regarding document submissions, resubmissions, and revisions.
• Maintain records of approved drawings by relevant authorities (e.g., Municipality).
• Control, prioritize, and oversee the reproduction and distribution of project documents.
• Archive and maintain documents in soft copies for future reference.
• Other tasks assigned

Qualifications & Experience:

• Bachelor’s Degree or Diploma preferred
• Fresh graduate or up to 2 year of internship/trainee experience in document control or related field
• Knowledge of document management systems and filing procedures
• Basic understanding of project correspondences, submittals, RFIs, and site instructions
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)
• Good organizational and communication skills
• Valid UAE Driving License is required